Payment Processing System (PPS): Revolutionizing Employee and Vendor Payment Processing

Payment Processing System (PPS): Revolutionizing Employee and Vendor Payment Processing 
Introducing PPS: A state-of-the-art, web-based solution built on Oracle. Streamline payment processing with cloud or on-premises deployment options.
Core Services of PPS
1
SubTime
Streamline subcontractor workforce & labor management, payment processing and integrate with Costpoint.
2
Digital Invoicing
Simplify vendor submissions with digital invoice processing.
3
GlobalPayStream
The solution automates payment processing for individual and mass transactions, streamlining international payroll and vendor payments with improved efficiency and reduced manual effort.
SubTime: Bridging the Gap
Integration
Seamlessly connects Costpoint Purchasing and AP modules with third-party timekeeping systems.
Efficiency
Streamlines subcontractor workforce management and reduces manual processes.
SubTime: Process Flow
SubTime: Key Benefits
Accurate Allocation
Ensures correct allocation of subcontractor time to cost objectives.
Increased Efficiency
Reduces manual data entry, decreasing errors and costs.
Financial Management
Automatically decrements PO funding for accurate commitment reflection.
SubTime: Enhanced Insights
Real-time Cost Insights
Monitor subcontractor costs instantly
Reduced DSO
Improve cash flow through faster processing
Automated Reporting
Generate accurate reports automatically
Our enhanced insights capabilities provide immediate visibility into costs, leading to improved cash flow through reduced DSO, and culminating in automated, accurate reporting with minimal manual effort.
Digital Invoicing: Simplifying Vendor Submissions
1
Digital Submission
Vendors submit invoices in text, comma-delimited, or Excel formats.
2
Minimal Input
Only PO, PO Line Number, and Quantity required from vendors.
3
Automated Processing
System generates PO vouchers ready for Costpoint processing.
Digital Invoicing: Key Benefits
Time-Saving
Reduces processing times via streamlined digital submissions.
Error Reduction
Minimizes human error through automated data handling.
Real-Time Tracking
Quicker updates and tracking of invoice submissions for vendors.
Digital Invoicing: Additional Advantages
Cost-Efficient
Reduces administrative costs tied to postage, paper, and manual labor.
Customizable
Tailors standard AP vouchers to fit client-specific requirements.
Eco-Friendly
Supports a greener environment by eliminating paper-based invoices.
GlobalPayStream: ACH & Wire Automation
Data Utilization
Leverages Costpoint data (Vendor info, A/P Vouchers, Employee Expenses, Timesheets) to automate payment processing through banks
Mass Wire Files
Creates files for domestic and international bank uploads efficiently
GlobalPayStream: Benefits
Swift Transactions
Expedites international transactions for timely payments.
Cost-Effective
Consolidates multiple wire transfers to reduce transaction fees.
Flexibility
Supports both domestic and international banking systems.
Automation
Eliminates manual entry to enhance accuracy and efficiency.
Technical Characteristics: Accessibility
Web Platform
Access PPS through any web browser for desktop use.
Mobile Access
Use PPS on-the-go with mobile-friendly interfaces.
User-Friendly
Intuitive design ensures easy adoption across all platforms.
Technical Characteristics: Identity Management
1
LDAP Integration
Seamless connection with Lightweight Directory Access Protocol.
2
Azure AD Support
Integrates with Azure Active Directory for enhanced security.
3
Secure Access Control
Ensures streamlined and protected user authentication.
Deployment Options: Flexibility for Every Need
1
2
3
1
On-Premises
For clients preferring in-house solutions using their data centers.
2
Platform-as-a-Service (PaaS)
Oracle Cloud-hosted for a scalable and robust deployment.
3
Third-Party Cloud
Flexible hosting options with providers such as Azure and AWS.
SubTime Visual Tour
Comprehensive Reports
Generate detailed reports on subcontractor activities, costs, and project progress.
Customizable Views
Tailor reports to meet specific organizational needs and preferences.
SubTime Visual Tour: Labor Distribution
User-Friendly Interface
Easily input and manage subcontractor time entries with a clear, organized layout.
Detailed Information
Capture essential data for accurate tracking and reporting.
SubTime Visual Tour: Project Management
Project Overview
Get a quick snapshot of project status and progress.
Resource Allocation
Easily view and manage subcontractor assignments across projects.
Financial Tracking
Monitor project costs and budgets in real-time.
Future Enhancements: Vendor Portal
Invoice Submission
Direct upload of invoices through a secure portal.
Payment Status Tracking
Real-time updates on payment processing and disbursement.
Document Management
Centralized storage for all vendor-related documents and communications.
AI-powered document understanding and OCR capabilities: 
Automatic invoice data extraction and streamline processing. 
Why Choose PPS?
Efficiency
Streamline processes and reduce manual tasks.
Accuracy
Minimize errors with automated data handling.
Insights
Gain real-time visibility into financial operations.
Flexibility
Choose from various deployment options to suit your needs.
Join the Future of Payment Processing with PPS!
Contact Us
Email: info@govcontech.com
Learn More
Visit: www.GovConTech.com
Get Started
Schedule a demo to see PPS in action!